Carlos Hilado Memorial State University - Alijis Campus

Integrated Online Platform for Academic Grade and Report Management

A modern approach to optimize academic processes and improve transparency, featuring a centralized system for managing student records (assessments, exams, projects, and class participation), along with QR-based attendance tracking, enrollments, grading, and report generation for improved accuracy and efficiency.

courses

Assigned Courses

enrollments

Enrollments

requests

Enrollment Requests

grade_components

Grade Components

assessments

Assessments

exams

Exams

projects

Projects

participations

Class Participations

term_grades

Term Grades

combined_components

Combined Components

courses

Assigned Courses

enrollments

Enrollments

requests

Enrollment Requests

grade_components

Grade Components

assessments

Assessments

exams

Exams

projects

Projects

participations

Class Participations

term_grades

Term Grades

combined_components

Combined Components

System Capabilities

Powerful Role-Based Features

A centralized academic ecosystem listing key functionalities and secure workflows customized for every role.

Admin Settings

System Administrator

  • Set up academic periods & programs
  • Configure class sections & curriculum
  • Establish global course contexts
  • Oversee database parameters
Faculty Records

Faculty Dashboard

  • Manage component records (assessments, projects, exams, participations)
  • Audit combined grading summaries
  • Export detailed reports to Excel (.xlsx)
  • Enroll students & handle requests
Student Grade Portal

Student Portal

  • Request academic course enrollments
  • View real-time grade breakdowns
  • Access attendance QR code views
  • Track performance transparency
Security Shield

Platform Security

  • Role-Based Access Control (RBAC)
  • Secure stateful session validation
  • Cryptographic password hashing (BCrypt)
  • Strict input sanitization filters

Project Background

The Integrated Online Platform for Academic Grade and Report Management (AGRM) represents a transformative leap forward in educational technology at Carlos Hilado Memorial State University - Alijis Campus. Born from the need to modernize traditional paper-based academic processes, this system addresses critical challenges in grade management, attendance tracking, and academic reporting.

Key Innovations

  • • Real-time QR code attendance tracking
  • • Automated grade calculation and reporting
  • • Comprehensive academic record management
  • • Multi-role access (Admin, Faculty, Student)

The platform eliminates manual errors, saves valuable time for educators, and provides students with instant, transparent access to their academic performance. Through its intuitive interface and robust security features, AGRM ensures data accuracy and accessibility while maintaining the integrity of the academic ecosystem.

The Development Team

Ms. Jay

Advising structural decisions, code review quality, and aligning system requirements with university guidelines.


Jayrelle Sy

Capstone Adviser

Jesben

Overseeing project roadmap milestones, resource planning, task allocation, and operational communications.


Jebsen E. Berdan

Project Manager

Gian

Architecting backend processing, designing custom grading scales, managing databases, and styling UI elements.


Gian Carlo N. Ulep

Lead Developer

Kean

Conducting user requirement research, testing grading functions, and validating reliability across all user roles.


Kean E. Carcido

Researcher

Built With Modern Educational Technology

php
Backend Development
file-type-tailwind
CSS Framework
mysql
Database Management
flowbite-solid
UI Components
📊
Spreadsheet Processing
qr
QR Processing
folder-phpmailer
Email Service
git
Version Control
hostinger
Web Hosting